General Information

1. APPLICATIONS: To request an application, send a stamped, self-addressed business envelope to Greene County Civil Service Commission, 411 Main Street, Catskill, NY 12414, or visit our website at Applications are accepted up to the last filing date indicated on announcement. This department does not make formal acknowledgment of the receipt of an application, or take responsibility for non-delivery of mail or postal delays. The Civil Service Commission reserves the right to reject or accept applications after the advertised filing period. Resumes will not be accepted as a substitution for your application, but will be accepted only as an addition to your application. Also, unless otherwise specified on the announcement under minimum qualifications, volunteer experience is not acceptable FAX COPIES WILL NOT BE ACCEPTED.

2. NON-REFUNDABLE FILING FEE: A $15.00 processing fee is required for EACH examination you are applying for with the exception of the POLICE OFFICERS, DEPUTY SHERIFFS AND CORRECTIONS OFFICERS exams. Only a $25 processing fee is required for the POLICE OFFICERS, DEPUTY SHERIFFS OR CORRECTIONS OFFICERS exams. The required fee must accompany your application. Do not send cash! A check or money order payable to Greene County Civil Service Commission is required. Include the exam title and exam number on your check or money order. Fees may be waived per Civil Service Law §50.5(b). Filing fees are not refundable; therefore you are urged to compare your qualifications carefully with the minimum qualifications on the exam announcement. Only file for those exams for which you are qualified. A $10 SERVICE CHARGE will be imposed on any checks returned to the Greene County Treasurer.

3. TIME AND PLACE OF EXAM: Accepted candidates will be notified by letter approximately two (2) weeks prior to the examination date when and where to appear for the examination.

4. MULTIPLE EXAMINATIONS/CROSS FILER SCHEDULED FOR THE SAME DAY: If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same test date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date, so they can make arrangements for taking all tests at one test site. All examinations for positions in State government will be held at a State examination center. When taking both State and Local government examinations, you are required to take all examinations at the STATE examination site. For Greene County call (518) 719-3253, or obtain the cross filer form from our website or write to the above address no later than two (2) weeks prior to the date of the examinations.

5. SPECIAL EXAM ARRANGEMENTS/RELIGIOUS ACCOMMODATIONS: If you require particular accommodations or special testing arrangements as a disabled person or alternate test date candidate (in accordance with alternate test date policy) clearly indicate this on your Application and the required form must accompany the application. For religious accommodation, most written tests are held on Saturdays. If You cannot take the test on the announced test date due to a conflict with a religious observance or practice, please check the box under #5
“RELIGIOUS ACCOMMODATION.” We will make arrangements for you to take the test on a different date, usually the following Monday.

6. AGE REQUIREMENT: Unless otherwise specified in the examination announcement, there are no age restrictions. However, there may be statutory restrictions on your employment if you are under 18 or over 70 years of age.

7. RESIDENCY REQUIREMENT: Unless otherwise specified in the examination announcement, candidates in all open competitive examinations must, at the time of the examination, have been legal residents for at least six (6) months of the political subdivision in which they seek appointment.

8. VETERANS’ CREDIT: Disabled and non-disabled veterans who establish their eligibility for additional credits and are successful in the exam are entitled to have 10 and 5 points respectively (5 and 2 ½ points of credits in the case of promotion examinations), added to their earned scores provided they have not used such credits to obtain permanent appointment or promotion. You will be allowed the option of waiving these credits after the completion of the examination. Effective 1/1/98 the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran’s credit in exams. Any candidate who applies for such credit must provide proof of military status to receive the conditional credit. No credit may be granted after the establishment of the list. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO PROVIDE APPROPRIATE DOCUMENTARY PROOF TO THIS OFFICE indicating that the service was in time of war, as defined in Sec. 85 of C. S. Law and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veterans’ credit. An appropriate application form may be obtained at the Civil Service Office. FAILURE TO PROVIDE PROOF PRIOR TO ESTABLISHMENT OF THE ELIGIBLE LIST WILL RESULT IN NO ADDITONAL CREDIT BEING GRANTED.

9. ADDITIONAL SERVICE CREDIT FOR CHILDREN OF FIREFIGHTERS AND POLICE OFFICERS KILLED IN THE LINE OF DUTY: In conformance with Section 85-a of the Civil Service Law children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.

10. TRANSCRIPTS & COLLEGE DEGREES: Whenever college transcripts or diplomas are requested, they should be submitted with the application for the examination or as soon as possible thereafter before the examination. For further details contact this office.

11. RATING & REVIEW: The passing grade is 70. Unless the announcement states otherwise, this examination is being prepared and rated by the NYS Civil Service in accordance with Section 23.2 of the NYS Civil Service Law. The provisions of the NYS Civil Service rules and regulations dealing with the preparation and rating of written examinations will apply to this examination.

12 TRAINING AND EXPERIENCE: Training and experience will not be a subject of the examination unless specified on the front of the announcement. If a subject of the examination, training and experience may not be rated if all passing candidate are expected to be immediately reachable for appointment. If rated, training and experience will be based on the statements in your application which are subject to verification.

13. ELIGIBLE LIST: Eligible lists will be established on the basis of passing grades received by the candidates in the competitive portions of the examination. Lists are established for duration of one year unless further extended. The resulting eligible list will be used to fill appropriate vacancies as they occur. Lists resulting from promotion examinations are certified first.

14. SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS AND BOCES: Per Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES involving direct contact with students, a clearance for employment from the State Education Department is required.

15. FOR POSITIONS REQUIRING CRIMINAL BACKGROUND INVESTIGATION & FINGERPRINTING: Applicants may be required to undergo a state and national criminal history background investigation, which will include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in disqualification. Fingerprints to be used in performing the background checks would be collected from applicants pursuant to regulations promulgated by the DCJS, which will perform the State background check. DCJS will also submit the fingerprints to the FBI for the completion of the national background check. Individuals found to have criminal histories that bar their appointment to the position sought would then be disqualified by the municipal civil service agency pursuant to Section 50(4) of the Civil Service Law. As mentioned above, this Chapter applies to applicants or eligibles for original appointment to positions in the classified service. Current employees, transfer candidates, individuals reinstated from preferred lists pursuant to Section 81 of the Civil Service Law and applicants for promotion examinations or current eligible’s on promotion eligible lists are specifically exempted from the provisions of this Chapter. This act took effect July 22, 2003.

16. CALCULATORS: Unless otherwise notified, candidates are permitted to use quiet, hand-held, solar or battery powered calculators. The calculator function on cell phones and devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited. You may not bring reference materials unless notified to do so.

17. COMPUTATIONAL REVIEW: This procedure is open to all candidates, except those who are immediately reachable, who participated in a test, even if questions were prior approved or open to pre-rating review.  In essence, computational review is a check by the candidate to see that his or her examination paper was scored correctly.  Written request should be made to the GREENE COUNTY CIVIL SERVICE COMMISSION within 10 days of the receipt of either your pass or fail notice.  For the computational review New York State Civil Service will forward a copy of the candidate’s answer paper, the final rating key, and any scoring table or scoring formulas used in converting or transforming their scores and forms for submission of appeals.  (Candidates do no receive copies of the test booklets.)  This review will be conducted during office hours in the Greene County Civil Service Office.  Candidates may submit objections against the application of the rating key to their paper, and/or the application of the scoring table or formula to the raw score.  Generally, changes resulting from computational review affect only the individual candidate.  Computation review is not permitted for decentralized written tests or for qualifying tests if the candidate achieved a passing score.

*NOTE: As a condition of employment only within Greene County Departments candidates receiving a conditional offer of employment must successfully pass a drug screen, failure to meet the above standards may result in disqualification.